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Management

WP: 
1
Lead Beneficiary: 
Brunel
Objectives: 

O.1.1. Ensure the effective administrative, financial and technical management of the project
O.1.2. Apply quality assurance measures to all project related procedures and products
O.1.3. Ensure that the project results are achieved within the proposed resources
O.1.4. Ensure timely submission of all contractual deliverables
O.1.5. Strengthen the co-operation and contribution of all project participants

Description of Work: 

T.1.1. Administrative Management-the project co-ordinator will be responsible for administrative and financial management of KNOWNET. The project co-ordinator will be the point of contact with the EC and preside over the Project Management Board (PMB). Administrative management will guarantee the effective and efficient progress of the work and the quality of the results produced. It will identify potential project problems, and propose preventative or corrective actions. The following recurring tools will be employed: monthly work package conference calls, bi monthly project conference calls, technical management meetings and project management meetings.

T.1.2 Scientific and Technical Co-ordination: of the project will be assigned to a technical management team who will be responsible to the PMB for the supervision and building process of the KNOWNET SSN system and ensure its correct functioning.

T.1.3 Risk management: in the course of the project, risks will be constantly assessed and evaluated. Risk management will comprise: risk identification (technical or management related risks), evaluation and prioritisation (in terms of occurrence and impact); acceptance of risks(critical risks, medium risks or only problems); reduction and elimination( identification of risk mitigating actions) and monitoring and control of risk mitigating actions and their effects. Risk management will be the responsibility of the PMB.

T.1.4 Quality Assurance. The quality Assurance task is concerned with investigation and adoption of quality standards that will allow the assessment of the project achievements as well as measures required for the accomplishment of these. Project objectives will be systematically analysed in order to identify critical requirements and best practices. A number of internal quality audits will be carried out at regular intervals in order to ensure that all partners involved adhere to the project directives

Seconded Fellows : 

D.1.1.Inter-working with other projects. A plan will be formulated on how the consortium can endorse joint activities with other Marie Curie IAPP projects of a similar nature (ICT development and social networking) and co-operation with other European projects with similar targets.
D.1.2 Interim Progress Report- Periodic progress reports (including risk tracking and quality evaluation throughout the project implementation)( report months 6, 12, 18, 24, 30, 36 and 42)

D.1.3. Overall Project evaluation and assessment report. This will evaluate the project progress and attained results according to the initially defined project objectives. It will compare actual and planned progress and costs of KNOWNET. (report month 12, 24, 36 and 48)

M.1. Project Website Active.

Risk Analysis: 

Administrative Risks and contingency plans

Insufficient Consortium co-ordination: V. Low. The effective management of the consortium will be assured with the appropriate Project management as described in WP1.The roles and responsibilities of each partner are already identified, and will be continuously reviewed in order to mitigate any risk of overlapping and implementation of the same activities from the partners.

Schedules and budgets are unrealistic: Low. Continuous monitoring of work progress according to the milestones and deliverables against the schedule will serve as an early warning sign in order to ensure each task is following the pre-defined schedules. Careful resource allocation according to the expected results of the project, and continuous cost monitoring will ensure the budget is allocated appropriately.

Conflicts within the consortium: Low. There is always the risk that conflict may arise amongst a consortium of independent partners, however small.
Some early phase mitigation elements include careful partner selection, signing of a comprehensive consortium agreement and the development of clear conflict resolution mechanisms. During the initial phase of the project, the KNOWNET partners will also emphasise team building and clarification of goals and responsibilities. Throughout the project, monitoring of partner relations and project climate will be important, and any ‘brewing conflicts’ will be addressed at the appropriate level of the project management structure.

IPR conflicts over ownership: V. Low. The consortium agreement will ensure a proper protection of generated and prior IPR
Disruption to the partnership consortium- a partner fails or resigns: Low. Three will be strong management of the project, and senior management within each partner organisation has provided full assurance of their commitment to the project. In the unlikely event that a partner resigns or fails to deliver, the KNOWNET management will take swift actions for reassignment of work to existing or new partners.

Project facing technology replacement issues: Low-med. Information technologies continue to be developed at speed, and therefore it is difficult to foresee their evolution. For this reason the project will be engaged in a continual technology watch effort which will last till the end of the project.
Technical innovation required is beyond the capabilities of the partners: V. Low. KNOWNET partners have been carefully selected with the full range of required skills to minimise the possibility of this risk.

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